Folder Procedures


pdf Guidelines for the Use of Motor Vehicles Popular

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HR-PRO-033 Guidelines for the Use of Motor Vehicles.pdf

The purpose of this document is to set out clear guidelines for use of Conference-provided, privately owned, hired motor vehicles and any other motor vehicle used by ACBC workers in the course of their duties and other drivers authorised under this guideline.

Associated document:

document HR010 Motor Vehicle Accident Checklist (356 KB)

pdf Leave Without Pay Popular

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HR-PRO-027 Leave Without Pay.pdf

This is an outline of the matters to be considered and process to be followed when dealing with requests for non-statutory leave without pay.

Associated document:

document Application for Leave of Absence Form (29 KB)

pdf Parental Leave Popular

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HR-PRO-020 Parental Leave.pdf

The Australian Catholic Bishops Conference (ACBC) recognises the importance of a worker’s parental and family responsibilities, and family life. This ACBC parental leave procedure outlines the arrangements for parental leave and is designed to complement other family-friendly arrangements by helping employees achieve genuine work-life balance.

Associated documents:

document HR036 Extension Reduction to Parental Leave (94 KB)

document HR037 Approval of Extension of Parental Leave (50 KB)

document HR038 Refusal of Extension to Parental Leave (50 KB)

pdf Redundancy Popular

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HR-PRO-017 Redundancy.pdf

This procedure outlines the general process to be followed when considering a restructure or business change that has caused an excess of existing positions.

pdf Reference Check guidelines Popular

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Reference Check guidelines 2019.pdf

Tips and sample questions for conducting reference checks

pdf Interview Questions guidelines Popular

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Interview Questions guidelines 2015.pdf

Sample interview questions

pdf Employee Assistance Program Popular

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HR-PRO-031 Employee Assistance Program.pdf

The ACBC recognises that a range of personal or work-related factors can affect an employee's abilitiy to fulfil their role in the organisation.  The Employee Assistance Program (EAP) can assist with these issues.  The attached document provides details on the EAP and the contact details for ACCESS Programs who currently deliver this service for the ACBC. This program is available to current employees of ACBC agencies.The attached document provides details on the program and the contact details for ACCESS Programs.

pdf Higher Duties Popular

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HR-PRO-030 Higher Duties.pdf

This procedure gives guidance on the conditions and arrangements associated with the payment of a higher duty allowance.  An employee who is required to act in a position of higher classification than that which the employee usually occupies, or who is assigned responsibilities or duties which warrant the payment of a higher duties allowance shall be paid an allowance in accordance with this procedure.

Associated documents:

document HR035 Higher Duties (25 KB)

pdf Managing Additional Hours Popular

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HR-PRO-029 Managing Additional Hours.pdf

From time to time workers of the Australian Catholic Bishops Conference (ACBC) may be required to work temporarily additional hours to meet the needs of their Agency. The purpose of this procedure is to set down clear guidelines for managing additional hours with due respect to the needs of the agency, the health and safety of workers, and workers’ family responsibilities.

pdf Excess Travel Time Guidelines Popular

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HR-PRO-028 Excess Travel Time Guidelines.pdf

The purpose of this procedure is to set down clear guidelines for managing excess travel time with due respect to the needs of the agency, the health and safety of workers and worker’s family responsibilities.

These guidelines apply to all workers of the Australian Catholic Bishops Conference (ACBC) whose position is covered by the Clerks Private Sector – Award 2010 with respect to travel on official business outside of their normal working hours. Where a worker is covered by another award, the award provisions regarding travel time, living away from home allowance, overtime and time in lieu in that award will apply.

pdf Study Support Popular

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HR-PRO-025 Study Support.pdf

The Australian Catholic Bishops Conference (ACBC) may provide study leave, payment of study fees, and/or reimbursement of other study-related expenses (study support) to eligible workers who undertake an approved study course of relevance and benefit to their role and future career at their Agency. The ACBC may also offer study support as an incentive to attract quality workers at the time of appointment.

This procedure gives guidance on the study support that ACBC Agencies offer and the process for assessing and granting study support.

document HR039 Study Support Agreement (91 KB)

pdf Workplace Investigations Popular

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HR-PRO-016 Workplace Investigations.pdf

This procedure outlines the general process to be used in carrying our workplace investigations. 

Note:  This procedure does not cover investigation of safety incidents.  For safety incidents refer to WHS-PRO-018:  Reporting and Investigating Incidents and Hazards.

Associated documents:

document HR018 Workplace Investigation Action Plan (71 KB)

document HR019 Workplace Investigations Letter of Allegations (16 KB)

document HR020 Workplace Investigation Interview Preparation Sheet (72 KB)

document HR021 Workplace Investigations Drawing Conclusions Form (74 KB)

document HR022 Workplace Investigations Report Form (18 KB)

pdf Misconduct Popular

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HR-PRO-013 Misconduct.pdf

This procedure outlines the process for Agency Heads to use in managing misconduct, including serious misconduct.  It is important for all involved to keep in mind that the purpose of this process is to support and assist the worker to succeed in carrying out the requirements of their position to a desired standard, and in a manner that is in keeping with the mission and identity of their Agency.

pdf Grievances Popular

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HR-PRO-011 Grievances.pdf

The process to be used in dealing with grievances is outlined in the ACBC Conditions of employment.  Refer to the appropriate section in the ACBC Conditions of Employment for the recommended procedure.

Associated document:

pdf ACBC Conditions of Employment (287 KB)

pdf Underperformance Popular

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HR-PRO-012 Underperformance.pdf

This procedure provides guidance to both workers and supervisors to assist workers to perform their roles to a satisfactory level.  Issues concerning underperformance should be addressed and managed both appropriately and sensitively.  This will help us create a more productive workplace, improved worker morale and fewer employment risks (such as unfair dismissal, adverse action, discrimination and damage to reputation).

pdf Performance Enhancement Popular

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HR-PRO-010 Performance Enhancement.pdf

This procedure is to ensure that our workers are given the appropriate assistance and feedback to enhance the performance of their roles and to motivate and develop them to their full potential within their Agencies.

Associated document: 

document HR034 Performance Review Form (82 KB)

pdf Induction Popular

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HR-PRO-009 Induction.pdf

The purpose of an induction is to welcome formally new workers to the ACBC and the agency that they have joined.  It provides participants with an opportunity to gain an understanding of the agency’s culture, values and strategic agenda and delivers essential information about the agency's expectations of its workers in key areas including performance and Occupational Health and Safety.

A properly conducted induction should:

  • Reinforce the worker’s decision to join the ACBC Agency
  • Enable the worker to commence work in an effective manner
  • Clarify expectations
  • Promote enthusiasm about the worker’s role
  • Link the new worker to the ACBC Agency’s work and networking structures and
  • Provide information about the worker’s rights and obligations.

This procedure outlines the steps to complete for a successful and effective induction toour workplaces.

Associated document:

 HR014 Induction Checklist


pdf Volunteers Popular

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HR-PRO-008 Volunteers.pdf

This procedure outlines the process for recruiting and managing volunteers who carry out volunteering activities for ACBC Agencies. It applies to volunteers at all ACBC agencies.

Associated documents:

document HR028 Volunteer Role Statement (31 KB)

document HR029 Volunteer Application form (91 KB)

document HR030 Volunteer Induction Checklist (364 KB)

document 07 ACBC Volunteer 201612 (27 KB)

pdf Engaging Independent Contractors Popular

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HR-PRO-007 Engaging Independent Contractors.pdf

It is very important to be clear about whether the person to be engaged is an employee or an independent contractor.  Employers have legal responsibilities towards independent contractors that are quite different from their obligations to their employees. Independent contractors are those workers who are self employed (i.e. run their own business) and have a contract to provide services. A more comprehensive definition of “independent contractor” is given in this procedure.
The aim of this procedure is to provide guidance on:

  • A clear and transparent process for the engagement of independent contractors
  • Legislative requirements in relation to employment, Work Health and Safety, accident compensation, superannuation and taxation

Associated documents:

document HR015 Contractor Checklist (102 KB)

document HR016 Independent Contractor Agreement (74 KB)

document HR017 Contractor Compliance Agreement (87 KB)

  pdf Management of Independent Contractors (305 KB)

pdf Employment Contracts Popular

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HR-PRO-006 Employment Contracts.pdf

A contract of employment is enforceable in law whether it is a verbal agreement or in writing.  It is concerned with the rights and duties of the employer and the employee and defines the nature of their relationship.

A written contract of employment can be in the form of a letter of offer or appointment or a more formal contract document.  These documents should be given careful consideration as they form the basis of the legal relationship between the employer and the employee.

It is strongly recommended that all matters regarding the initial employment, or changes to the employment, are recorded in writing for future reference.

This is ACBC's procedure for recording contracts of employment (Letters of Offer)  

document Letter of Offer - Ongoing, full-time (52 KB)

document Letter of Offer - Ongoing, part-time (51 KB)

document Letter of Offer - Maximum Term, full-time (50 KB)

document Letter of Offer - Maximum Term, part-time (51 KB)

document Letter of Offer - Inclusion in Casual Pool (48 KB)

document Letter of Offer -  Casual Offer (32 KB)

document Letter of Offer - Specific Task Parental Leave (51 KB)